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• CASE

  Chartered Insurance Institute

  All the information is in one place, easily accessible to everyone. We now have a common understanding of change across the organization. This is one of the biggest benefits we have seen from Keto.

  
  

  

  
  

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  A centralised project view helps in managing complexity
  Better data, better decisions
  
  A couple of years ago, the Chartered Insurance Institute, a professional body dedicated to building public trust in the insurance and financial planning professions, began transforming itself into an even more modern and diverse organization. One of the main goals has been the digitalisation of functions. The introduction of Keto’s project portfolio management tool has helped in implementing change projects.
  
  “Different business areas had their own projects on the go. Keto has helped us to get a centralised view of our entire project portfolio. All the information is in one place, easily accessible to everyone. We now have a common understanding of change across the organization. This is one of the biggest benefits we have seen from Keto” says Becky Merritt, Director, Enterprise portfolio management office at CII.
  
  In the past, it was difficult and time consuming to get a view of all the different projects that departments were undertaking, making the prioritization of resource a challenge.
  
  “Keto has helped in leading our change process. In Keto, projects are easily comparable. This allows us to better prioritise the projects that give us the best return on investment.”
  
  “Project management is now more efficient. Now we can easily identify at what stage each project is at and overall delivery quality is better.”
  
  
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• CASE

  Valmet

  Mr Ylijoki says that the benefits brought by Keto can be attributed to two overlapping factors. Keto's ease of use and versatility are especially praiseworthy. Keto helps us measure the return on investment. We can see at a glance the ROI of each project.
  
  
  

  
  

  

  
  

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  Valmet is the leading global developer and supplier of technologies, automation and services for the pulp, paper and energy industries. Valmet has four business lines: Services, Pulp and Energy, Paper and Automation.
  
  Read the full Valmet case study here >
  
  The company harmonised the management of its product development portfolio in 2020, when Automation also began to use the Keto platform. Now all of Valmet's product development portfolios are accessible in the same environment, improving transparency at Group level and ensuring consistent reporting.
  
  ‘The platform was already familiar to us, as Valmet has some joint R&D projects crossing the boundaries of different business areas. In these projects, it is paramount that all project-related documentation can be found in the same tool.’
  
  However, most of the projects are owned by the business areas. Valmet Automation's R&D projects are mainly related to software, electronics, measurement technology and system development.
  
  ‘We had a few additional needs concerning the deployment of Keto, because in software development, for example, there is an inherent need to divide different stages of the innovation process into smaller parts. Keto’s experts set out quite innovatively and pragmatically to address these challenges, and built the additional milestones we needed into the process. The end result was simultaneously in line with the group's requirements and significantly better than the environment we used earlier,’ Mr Ylijoki says.
  
  Ease of use and versatility
  
  Mr Ylijoki says that the benefits brought by Keto can be attributed to two overlapping factors. Keto's ease of use and versatility are especially praiseworthy.
  
  ‘The interface is really intuitive, and the visuals were also greatly improved. Likewise, the response time is fast: using the interface is effortless in every way.’
  
  According to Mr Ylijoki, user-friendliness is of great importance to ensuring the reliability of information. Keto makes the life of project managers easier, which is reflected throughout the organisation.
  
  ‘I as well as others in charge of larger entities carry out our work in a manner based on the data in the system. Now that updating the data is easy for project managers, we can be more confident that the information in the system is up to date. We have more, better and more reliable data to support decision-making.’
  
  Unified reporting increases efficiency
  
  Searches can also be completed at Group level. This ensures that there is no overlapping work done by different units, with the best practices easily made available throughout the company.
  
  ‘The entire group now has a unified process and reporting method for all R&D projects. Operations are even more efficient and effective.’
  
  Real-time data enables better decisions
  
  Real-time data creates a basis for better decisions. In addition to ongoing projects, Valmet Automation is also transferring new, emerging project candidates to Keto.
  
  ‘This allows us to better look at alternatives, and select the most promising ideas for investment and project deployment. At the same time, all ideas are saved. Of course, we’ve always done this, but in the past we’ve lacked a tool of this quality for the purpose.’
  
  
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• CASE

  Walki Group

  A leader in sustainable packaging and engineered materials, Walki is a highly innovative company. However, it has not been clear if innovation resources were being used efficiently and there was poor visibility to the innovation portfolio. Walki's Annika Sundell wanted new tools to support the company's more market-oriented approach - and selected Keto Software:
  
  “During the Keto POC and implementation we found it very fast to adapt and easy to make changes. Not having to wait for coding was a key factor.”
  
  Walki uses Keto Software to prove strategic value with business case analytics, to improve decision-making and take products to market faster. Read the full Walki Group case study here >

  
  

  

  
  

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• CASE

  UPM

  UPM had a clear systematic gate process but it wasn’t always possible to track down who had made an important go-to-market decision. UPM Speciality Papers APAC chose to deploy the Keto Platform v5 to digitalise the project funnel and for project business case analytics.
  
  "Now that we can get analysis on historical data and changes to business cases, it’s a game-changer for us and it brings great value to the PPM role in our organisation," says Jaakko Rautalahti, Director, Operations.
  
  Read the full UPM project business case analytics case study here >

  
  

  

  
  

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• CASE

  Danfoss

  Danfoss faced the challenges of delays in the development project lifecycle affecting product launches and resource pool inefficiencies in the Danfoss Drives business area - with an R&D team of over 1000 heads.
  
  Danfoss selected Keto Software and we worked with their PPM team to deploy the Keto Platform v5 and actionable dashboards with Earned Value Analysis, SPI and CPI indices. Read the full story about how Danfoss improved the accuracy of project predictions by 100% in the in-depth case study.
  
  Download the Danfoss Earned Value Analysis case study PDF here >

  
  

  

  
  

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• CASE

  Boots

  "Keto made the buying, designing and implementation a real pleasure and we ended up with what we wanted, when we wanted it. It’s a great compact, multifaceted piece of software that will enhance both our employee involvement and cost reduction programmes for years to come."

  
  

  

  
  

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• CASE

  Kone

  Kone is a global leader in the lift and escalator industry with a strategic objective to make people's journeys safe, convenient and reliable in taller, smarter buildings. Kone is listed as one of the World’s Most innovative Companies by Forbes.

  
  

  

  
  

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  Challenge

  
  As a leader in smart buildings, Kone wanted to develop a new range of products using the IBM Watson IoT platform. By connecting their lifts to the cloud, listening closely to the data and then analysing their messages, they would be able to tailor the perfect maintenance to each individual lift. However, with increasingly complex projects that can involve hundreds of employees in diverse locations, Kone soon realised that they would need to radically improve both their project portfolio tools and their methodologies to accommodate the IoT element of projects alongside their existing manufacturing and installation project teams.
  

  Solution

  
  The Keto Agile PPM solution was implemented over a period of 8 weeks. For Kone, the end goal was for the project director of a new IoT project implementation to have a clear picture on exactly what is happening on a project with a Gantt chart that incorporates both Waterfall and Agile project methodologies. The platform was tailored to exactly mirror the project structure already in place by replicating the different programmes, portfolios and the workflows in operation. The flexibility of the Keto solution allows Kone R&D directors the choice of using different project methodologies for different parts of the portfolio. The Keto Agile PPM resource allocation tools were also implemented at the same time to optimise resources across the portfolios and standardise routines for hundreds of staff members and contractors. Several integrations with HR systems, ERP and financial systems were also required.
  

  Success

  
  Kone have been using Keto Agile PPM since 2009 and during that time they have seen more and more internal teams using the platform. As the roll out took shape, the R&D director and the group PMO have managed to create a single true view to manage a portfolio of increasingly complex IoT projects that often include elements of both Agile and Waterfall. Standardised resource management workflows have significantly reduced the amount of time spent on this activity and improved the visibility and transparency across the project portfolio. This has also lead to a better allocation of resources across different projects.
  

  Client View

  
  The system is compact and very easy to use. There are not huge amounts of irrelevant buttons which mean that it can be used for many kinds of projects and the teams are not distracted by having too many unwanted options. We have had a very positive experience of using Keto Software and they are very responsive to our many requests and willing to develop bespoke tools. For the future, we want to move on to the Scaled Agile Framework (SAFe) and the Keto platform will help us to achieve this. Over the next few years, we will continue to expand the usage of the platform in more and more countries.
  
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• CASE

  City of Helsinki

  In 2018 Keto Software has delivered City of Helsinki the new Platform 5 for project and programme portfolio management. Keto Platform supports Helsinki's ICT development methodology that was awarded by Ministry of Finance's competition (Suomidigin Suunnannäyttäjät) for valuable work for digitalisation.

  
  

  

  
  

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  Helsinki is the focal point of the capital area with about 1.48 million inhabitants and 767,000 jobs. Helsinki’s vision is to be the world’s most functional city. In pursuing this vision, it seeks to create the best conditions possible for urban life for its residents and for visitors. The city’s strategic intent is to do things a little bit better every time, in order to make the life of Helsinki’s residents easier and more pleasant. Helsinki wants to improve things every day.
  
  The City of Helsinki will develop various functions and applications together with Keto Software on the new platform 5. "How to use portfolio management in Helsinki and what kind of visions are attached", says Ilkka Kautto from City of Helsinki.
  
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• CASE

  Tata Steel

  Tata Steel Colorcoat, based in North Wales, are experts in the design and manufacture of pre-finished steel products for building envelope, metal roofing and steel cladding.

  
  

  

  
  

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  Challenge

  
  With over 500 employees base across a huge site, Tata Steel were keen to improve the performance and reliability of their “All Improvements Matter” ideas scheme. In 2011, they wanted to move away from a paper based system and started to explore options for creating an online ideas system.
  

  Solution

  
  The Keto Ideas Management module was selected to provide the online ‘All Improvements Matters’ scheme to all of the employees at the site. The platform was tailored to suit the organisation structure in place by exactly replicating the different divisions and the required idea workflow. In this case, an idea is submitted by any employee would be sent to review, assessed by line managers then either implemented or rejected. The solution automatically generates email reminders and to-do lists to facilitate the smooth running of the scheme. For the assessors, the system will automatically identify duplicates and group similar ideas together. A personalised range of dashboards was also created for the management to monitor the performance.
  

  Success

  
  Tata Steel have been using Keto Ideas Management module since 2011 and during that time they have seen increased employee engagement through an improved pipeline of ideas. Several of the ideas submitted through the new system have resulted in significant cost savings for Tata Steel, with the employees involved benefitting from the maximum financial reward available under the scheme. When the site underwent a change of management recently and a different option was proposed by the new owners, it was soon evident that the Keto Solution offered a more robust and dependable option and was retained.
  

  Client View

  
  The website is user friendly and allows employees from all around the site to enter their ideas. The status of each idea is clearly visible and people who entered the idea can check for themselves to see what is happening about their idea. The website also produces statistics which allow the management of the scheme to be reviewed. As a company, Keto Software have been able to sort out any issues promptly to ensure that the system runs all the time.
  
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• CASE

  OP Services

  "Our innovation operations are facing some changes. Previous ways of working were too slow to react on the current business environment. We chose Keto Software thanks to its user-friendliness and fast implementation."

  
  

  

  
  

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  "After implementation we can add new functionalities in an agile way. Thanks to mobile service our employees are taken into account. The delivery consists broadly of project management, quality auditing, production support and reporting."
  
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• CASE

  Digital and Population Data Services Agency

  Digital and Population Data Services Agency (formerly The Finnish Population Register) adopted Keto Software as a project portfolio management solution. "It smoothens the usage of project data as part of project management by bringing good visuals and dashboards to current portfolio situation."
  
  

  
  

  

  
  

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  "We will utilize our survey and experiences from the users when developing the new project portfolio service. Thanks to the recent procurement the new service package will be more modern and user-friendly. The service includes support for resource management and its content is easy to design for various purposes. Additionally the service enables open interfaces to other systems and one can access the system with our Virtu login."
  
  
  
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• CASE

  Ministry Of Finance, Finland

  "Keto Software enables our Ministry and other public officers to get the online status of significant ICT development projects. Updating information is easy for users."

  
  

  

  
  

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• CASE

  Serres

  Serres provides reliable single-use medical devices for the international healthcare community, with significant operations in Europe, USA and China. A continuous focus on product development enables them to set the standard in ease of use and user experience.
  

  
  

  

  
  

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  Challenges

  
  The main challenges faced by Serres related to resource management and slow timelines for projects. They needed to have more focus on resource management and project timelines in the future, with a global aim to improve portfolio management across the organisation, especially within R&D and New Product Development teams.
  
  

  Solution

  
  Serres chose the Keto Agile PPM solution with ideas management, portfolio management, resource management and project management. As part of a wider change programme, this allowed for more automation of key project tasks and to benchmark different projects in a way so that they are clearly visible across all users of the system. Decisions are now based on real time data and insights.
  
  

  Success

  
  Together with Keto Software, all the project models in place have been integrated in to the new platform. We have been able to get rid of vast amounts of Word and Excel documents. These have been replaced by a single source of truth for project plans, Gantt-charts, business case calculations, resource management, hourly reporting, progress reports. This has clarified and standardised the project processes and the time-to-market for new
  products is much shorter than before. Post mortem and Post audit reports, together with all the project data, are now in the same place. All the information is easy to find and manage, with Gate decisions and minutes also included within the system. This means that the management team and board of directors can easily follow and manage online the progress of projects in the portfolio in real-time.
  
  

  Client View

  
  Keto has proven to be flexible and efficient supplier in fulfilling our needs. We use the software from idea management all the way through the whole project management process, including resource management, cost follow up and portfolio management and reporting.
  
  This allows us to have a single clear view on our entire portfolio and all the projects contained within.
  International collaboration between teams has also been simplified since we moved away from using
  Excel spreadsheets for running projects. Going forward, we are planning to expand the use even further
  to other departments across the group.
  
  Our users appreciate the ease of use of the Keto platform and internal processes have become clearer and faster. The documentation is more coherent, project management has been simplified and reaching the targets has become much easier than before.
  
  We can now recognise all deviations earlier and then take faster corrective actions thanks to the system.
  
  We are very happy with the support we get from Keto on an ongoing basis.
  
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• CASE

  Senate Properties

  "Senate Properties improves the efficiency of project management with Keto Software. We aim to increase the efficiency and control of our ICT projects with the system."
  
  Senate Properties is a government owned enterprise under the aegis of the Finnish Ministry of Finance and acts as the government’s expert on the working environment and working premises.

  
  

  

  
  

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• CASE

  Konecranes

  "Keto Software accelerates the preparation of new projects, facilitates simultaneous monitoring of all projects, and diversifies reporting opportunities."

  
  

  

  
  

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• CASE

  Elisa

  "Keto Software has met our requirements well and it has been customised to our needs. It is very intuitive to use and we haven’t needed too much training. The transition to using the solution has been very easy."

  
  

  

  
  

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  "We have systematically improved our project culture and one important aspect is the project portfolio system that supports our business.
  
  We use Keto to manage project portfolios and to track individual projects. Furthermore, information about new projects is communicated through the system to the whole organisation."
  
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