How UPM replaced spreadsheets with portfolio-wide visibility
Company
UPM - a global Finnish leader in renewable and bio-based solutions, operating across paper, fibres, timber, energy, and advanced materials.
Challenge
UPM manages multiple strategic portfolios, from asset investments to IT, R&D, and emerging AI initiatives. But teams were working in disconnected tools – Excel, PowerPoint, Azure DevOps, MS Project – each capturing only part of the picture.
This created several pain points: Manual reporting across teams, duplicate budget and forecast tracking, low visibility into long-range pipeline, difficulty tracing costs and performance and no single view for leadership. Governance existed, but the tools couldn’t keep pace with the scale and complexity of UPM’s portfolios.
Solution
UPM selected Keto AI+ to unify project and portfolio management across asset-heavy, IT-driven, and enterprise-wide initiatives – without forcing teams to abandon tools that still worked. It offered: no-code flexibility to match UPM’s governance, seamless SAP and finance integrations, dashboards instead of slides and spreadsheets, multi-level visibility, from strategy down to project detail and AI-powered insights and forecasting.
Impact
- Replace siloed tools with connected, real-time dashboards
- Align governance across asset, IT, and innovation portfolios
- Improve cost follow-up and long-range forecasting
- Centralise financial and project tracking across business units
“We needed a portfolio management tool that could adapt to us, not the other way around. Keto gave us the flexibility to unify our work without changing how we work.”
What do you get on day one
- Project portfolio management
- Financial managememt
- Strategic initiatives
- Custom governance models
- SAP integration and AI forecasting dashboards
Highlights
- Unified platform across three portfolio types
- Seamless SAP and financial integration
- Visibility from long-term planning to daily delivery
- Dashboards over documents
- Scalable across business and strategy functions
Timeline
Keto AI+ implemented in 2025, with phased onboarding across portfolio functions.