What is the best PPM Software?
But with so many PPM tools on the market, it’s easy to get lost in features and buzzwords. What really defines the best solution is how well it helps your organisation plan, prioritise, and deliver – turning strategic intent into measurable outcomes.
What makes the best PPM Software?
An effective PPM platform acts as the control centre of your organisation’s change and delivery portfolio. It provides visibility across projects, programmes, and investments – helping leaders align activity with strategic goals and optimise limited resources.
The best PPM software should enable you to:
Align strategy and delivery: keep project portfolios tied directly to business goals.
See and manage capacity in real time: understand where skills and resources are stretched or available.
Forecast and prioritise with confidence: model scenarios and choose the highest-value mix of initiatives.
Automate workflows and reporting: eliminate manual effort and reduce reporting delays.
Deliver insights, not just data: use AI to predict outcomes and surface opportunities for improvement.
If your current tool still relies on spreadsheets or weekly status meetings, it’s likely slowing you down. The best PPM solutions are dynamic, automated, and transparent.
Why organisations are re-evaluating their PPM tools
In recent years, many enterprises have realised that traditional PPM systems no longer meet modern demands. Legacy software can be rigid, expensive to configure, and slow to adapt when priorities shift.
Meanwhile, newer platforms like Keto AI+ combine no-code flexibility, AI-powered forecasting, and live dashboards to keep everything – strategy, execution, and performance – connected in one place. This enables faster decisions, more accurate planning, and measurable value.
👉 Related reading: SPM vs PPM: navigating from strategy to execution
Comparing leading PPM Software
When exploring the best PPM software, three names often come up: Planview, Broadcom Clarity, and Keto AI+. Each serves different needs.
- Planview
A long-standing enterprise tool known for its governance strength and advanced resource management. It suits large organisations with structured delivery processes and dedicated admin teams.
- Broadcom Clarity
Focused on financial and investment control, Clarity offers detailed reporting but requires considerable setup. It’s effective for finance-led PMOs, though less agile for fast-moving teams.
- Keto AI+
Designed for speed, flexibility, and real-time decision-making. Keto AI+ connects OKRs, portfolios, and projects seamlessly, giving leaders visibility from goals to outcomes. Its no-code configuration and AI-driven insights make it easy to adapt without waiting on IT.
👉 Discover more: Strategic Portfolio Management Software comparison: Planview vs Clarity vs Keto AI+
The role of AI in modern PPM Software
AI is transforming how portfolio leaders manage complexity. Rather than manually analysing risks and dependencies, AI now identifies them automatically – highlighting where capacity will fall short or where projects may underperform.
Keto AI+ takes this further by learning from live data. It predicts delivery risks, recommends portfolio adjustments, and even suggests where to reallocate funding for the greatest return. This turns PPM from a reactive reporting function into a proactive strategy engine.
Ease of use and adoption
The best PPM software is one that people actually use. Many legacy platforms struggle here, with complex interfaces and rigid processes that frustrate end-users. Keto AI+ was built differently: intuitive design, role-based dashboards, and quick, no-code setup make it easy for teams to adopt and sustain.
Most organisations go live within four to six weeks, not months, and achieve faster engagement across business and IT teams.
👉 See how simplicity drives success: Effective SPM framework guide
Integration and scalability
The right PPM platform should fit within your ecosystem, not replace it. Keto AI+ integrates easily with ERP, HR, and development tools like Jira and Azure DevOps. Its open API and flexible data model ensure you can start small and scale quickly – without locking yourself into long, costly deployments.
Pricing and time-to-value
Planview and Clarity offer enterprise-level capabilities but come with enterprise-level costs and implementation timelines. Keto AI+ flips that model. Its transparent SaaS pricing, modular rollout, and automation deliver value within weeks and keep the total cost of ownership low.
The bottom line
There isn’t a one-size-fits-all answer. The best PPM software depends on your organisation’s size, governance model, and appetite for change.
Choose Planview if you need deep process standardisation and have strong internal admin support.
Choose Clarity if your PMO is finance-driven and prioritises detailed investment control.
Choose Keto AI+ if you want agility, simplicity, and real-time intelligence – a tool that empowers leaders to steer strategy and teams to deliver outcomes.
Whichever you choose, the goal is the same: a portfolio that runs on insight, not instinct.
👉 Request a Keto AI+ demo and see how it turns project portfolios into intelligent, outcome-driven systems.